Job Summary:
The Consultant (Employee Documentation) will be responsible for managing and maintaining all employee-related documentation within the organization. This role requires a meticulous and organized individual to ensure that all employee records are accurate, up-to-date, and compliant with company policies and legal requirements. The Junior Executive will work closely with the HR team to support various documentation needs and contribute to the overall efficiency of the HR department.
Key Responsibilities:
Employee Records Management:
- Create, update, and maintain employee files, ensuring all records are accurate and complete.
- Manage the storage and retrieval of employee documents, both physical and electronic.
- Ensure confidentiality and security of employee information.
Onboarding Documentation:
- Prepare and organize new hire documentation, including employment contracts, offer letters, and onboarding forms.
- Ensure all necessary paperwork is completed and filed in a timely manner.
Compliance and Audits:
- Ensure all employee documentation complies with company policies and legal requirements.
- Assist in preparing documentation for internal and external audits.
- Stay updated on changes in labor laws and regulations that may impact employee documentation.
HR Support:
- Assist the HR team with various administrative tasks, including data entry, report generation, and correspondence.
- Support the HR team in the implementation of HR policies and procedures.
Employee Inquiries:
- Respond to employee inquiries regarding documentation and records.
- Provide support and guidance to employees on documentation-related matters.
Continuous Improvement:
- Identify opportunities for improving documentation processes and implement changes as needed.
- Stay informed about new tools and technologies that can enhance document management efficiency.
Qualifications:
- Master’s/bachelor’s degree in human resources, Business Administration, or a related field.
- 1-2 years of experience in HR documentation or a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HR information systems (HRIS).
- Excellent written and verbal communication skills.
- Strong attention to detail and organizational skills.
- Ability to handle sensitive information with confidentiality and integrity.
- Knowledge of labor laws and regulations related to employee documentation is a plus.
Preferred Skills:
- Familiarity with HR software and databases.
- Basic understanding of data privacy and security principles.